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Informational Interview Email Templates

Posted by LearnEarnRetire on Mon, Nov 30, 2015 @ 08:00 AM

informational interview Email template

The following are some templates that will assist you in gaining informational interviews. We have sorted them by how you got the contact information. At the end we have inserted a follow-up email if you have not heard back from the contact in 4 business days. Finally, we have one last email to send off 5 business days later if you still have not had a response.

It is likely that the people you are attempting to connect with are very busy. You want to connect with the most successful people.

Optimally, you want to meet with them face to face (if that is possible). In the case they are able to meet, you should pick a time and date when you can be in their area. It would be wise to reach out to multiple contacts that are in the near vicinity in order to make for a couple of productive days.

If that doesn’t work, you can also connect by phone or Skype. This might not work for every professional though because they may not Skype, or their company does not allow Skype to get through their firewall.

Use these templates to get started, obviously they are yours to modify. You can also find plenty of other ideas via Google. We will add some links at the end of this post to help with that.

Two final pieces of advice:

  1. You are entering the big time of professional networking AND you are asking for a favor. Make sure your grammar and spelling is perfect. Also, check your email often so that if you are offered a time, you confirm back with them quickly.
  2. For that meeting or call, have an outline of:
    • Thank you for carving out time for me today
    • Your opening (your elevator pitch)
    • Your purpose summary (what you are looking to accomplish)
    • A list of questions you want to ask
    • (You MUST review their employment history and accomplishments via a web search and LinkedIn prior the call)

Remember, you are establishing your professional reputation with your every move.

To a Referred Contact (by a professor, advisor, peer, parent or mentor):

Dear [Recipient’s Name]:

I’m a [your grade, major and college] who has worked with [name of the contact who referred them to you] and I’m currently exploring career options in [profession]. [Name of contact who refereed you] thought that it would be valuable, your schedule permitting, that I have a conversation with you. I have viewed your LinkedIn profile and am very impressed with your career history and accomplishments.

To be clear, I am not seeking a job interview, rather advice on entering [name the industry or profession] and feel you advice would be valuable to me.

I would very much like to spend 30-45 minutes with you to discuss your decision making process with regards to [the role you seek] and what your expectations are when hiring and working with young talent emerging from college.

Would it be possible to drop by your office or chat by phone sometime next week? If you are free, I’m available during the following times:

  • Date and Time (open from say 1:00pm ET to 4:00pm ET)
  • Date and Time
  • Date and Time

I hope our paths cross soon.

Thank You,


[your name]
[your cell phone]

Don’t forget to attach your resume.

To an Alumni Who You Don’t Know That You Sourced From LinkedIn University Pages:

Dear [Recipient’s Name]:

I’m a [your grade, major and college]. I searched LinkedIn for alumni who are accomplished in the area [or name that field] that I am exploring in regard to potential career direction.

I would very much like to spend 30-45 minutes with you to discuss entering the [field/profession/role]. Again, I am not asking for a job interview rather I am seeking advice that would help me prepare myself for entering the workforce.

Would it be possible to drop by your office or chat by phone sometime next week? If you are free, I’m available during the following times:

  • Date and Time (open from say 1:00pm ET to 4:00pm ET)
  • Date and Time
  • Date and Time

I hope our paths cross soon.

Thank You,


[Your name]
[Your cell phone]

Follow-Up After No Response:

Go to your ‘Sent email’ folder and find your initial email to your meeting target and forward that with your new opening:

Dear [Recipients name]:

I want to follow up on the email I sent you on [the date you sent it] requesting a meeting to explore [the field you are interested in]. I am sure you are very busy and I will keep our meeting short and accommodate you schedule in any way.

Let me know if there is any way that you can carve out some time.

Thank you for your consideration,


[Your name]
[Your cell phone]

Second Follow-Up:

Again, forward your first and second email meeting request to your meeting target and open:

Dear [Recipients name]:

I am a college student at [your college] with ambitions to enter your field [name it]. I know you are busy and I will not follow up beyond this message if you don’t have time to meet.

I am impressed with you career progress and accomplishments and feel that with a short meeting I could learn a lot from you. Thanks for reading this.

Regards,


[Your name]
[Your cell phone]

These ‘boiler plate’ emails are here to help get you started. The more you can modify them to make it your own, the better. The more you can tailor each email to the recipient, the greater your odds of getting that informational interview. Weaving in that you’re NOT looking for a job, rather seeking industry and career advice helps. Again, make it your own!

Not everyone will pay off, so if you want 40-50 informational interviews, you will have to send out many more. After the first few, you will become an expert at this. This will increase your overall job search skills, which are vital in today’s economy.

Good luck!

Other Email Templates and Advice:

 

Looking for more on Informational Interviews? Check out the rest of our 7 part series:

 Ask Alan a New Question Here!

 

Topics: Job Search, Job Preparation, Personal Brand, Personal Networking