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Ultra Organized Job Search - Job Search Radar©

Posted by Alan J. McMillan on Wed, Feb 05, 2014 @ 10:30 AM

Mounting a job search especially with the distractions of your other duties, either on campus or at work, is so busy that it is easy to let things fall between the cracks. This tool will help your for either Job Search or Intern Search.

Introducing, Job Search Radar©.  This tool does three things:

  1. It organizes your job search
  2. It jogs your mind to create both content and actions
  3. It’s also a tool that you can use to ‘coach’ yourself on your search 

With the link below, you can download this tool in Excel, but first let me explain how it works. 

 Job Search Radar Tool


This is a simple Excel spreadsheet.  Feel free to modify it as you see fit, but try it in its native form and see how it works first.

The black section bands are designed to help jog your memory of contacts that you have.  Most people have more contacts than they think and these sections will help to jog your memory.

Also, a huge factor for a stand-out search for either jobs or internships is staying organized, staying ‘present’ and following up.  Again this will be your central ‘radar’ screen. 

Let me review by section and add some guidance:

  • In General
    • Put all relevant material into this central place.  You might have it  on Outlook, your phone, your Gmail account and the like but put it here.  Then with a quick view you can work on your search.
    • On the gray section bar far right (there are more columns on the spreadsheet you download), put in the date you did that activity.  That way you can best gauge when to follow up again.  People on the hiring side are often over-whelmed with tasks too so they drop a ball now and then.  They will welcome thoughtful and professional follow up.
    • Leads can move from one section to another but DO NOT list them in more than one place because you want to keep this as simple as possible.  An example is when a lead moves to ‘Jobs In Play’ because you are engaged in activity with the employer, move it to that section (more on that section in a moment)
  • Known Positions
    • Over the search process you will find lots of jobs that may or may not be fit for you, note them and keep track of them.  Why?  Because known roles are ‘currency’ in your search process.
    • Other people who are also searching often do and absolutely should share information.  Many times people with a sense of fear of getting a role keep all known information to themselves.  When you compare notes and they you offer some help to them in the form of a lead, often they reciprocate to you.
    • Besides that, remember in networking it is the notion of growing, nurturing and serving you personal network.  Serve and it will come back to you in abundance.  Either now, or in the future.
  • Jobs in Play
    • As you ID a role that you want to work on, list it here.  That means you are communicating with them, submitting an application or being referred into another.
    • Without meaningful activity, it is not ‘In Play.’
  • Dream Jobs/Employers
    • This is where you put the name of employers you think you would love to work for but don’t know if they have anything for you.  You might say, I love Apple, or I love Google, or I love Twitter, or I love Nike, but you have no idea if there is a role open, if there is a fit, etc…  But list it.
    • Listing it here will keep it mentally in front of you so you can try to figure out a way in.
  • Recruiters
    • When you come in contact with a campus recruiter list them here.  You want to make sure they become a permanent part of your network.  Also at the end of your search, you want to announce where you are going to all who have helped you.  This will make that easier.  Even if you meet a recruiter say at a job fair and you are not interested in or qualified for their positions, they may know others.  Be professional, organized and in touch.
    • From campus, there is little to no involvement from industry recruiters who have assignments to pluck seasoned talent from company A, B and C from their clients.  Know however that you want to build relationships with these recruiters during your career because they can be allies if you decided to, or have to, move from a job.
  • Job Fair Companies
    • When you are about to attend a search, list the companies here.  You can put the ones you must see in bold (3-5) as well as noting the like to sees), then review the rest. 
    • If you make progress, talk to the recruiter and there are follow up steps, well they are ‘In Play’ and you can move them there.
    • You can also note the recruiters you meet and move them to that section.
  • Campus Cultivated
    • Other than at job fairs there are a ton of events on campus that have networking opportunities.  Seek them and make them work for you.
    • I call this out so that you can intentionally, grow these ‘leads’ and if there are not items listed here, go the career center or friends and ask for help where you might be missing events/activities that will product leads
  • Contacts
    • These are friends, family, former employers, professors, alums, guest speakers from classes, and anyone else you that can help you on your search.
    • Review your Outlook, or if you are not that organized check your mail contacts and your saved phone numbers and of course your Linked-In contacts.

Now you have a great shot at being and keeping organized in order to maximize your search.

Good luck, now get moving.

Topics: Job Search, Alan McMillan, Dream Jobs, Job Fair, Recruiters, Job Search Radar Tool